With complexity that can sometimes rival Abbott and Costello’s “Who’s on First?” comedy routine, retrofits can become very stressful when the chain of command is not clearly laid out before the job is designed and brought underway. Because retrofits often involve decisions that can impact multiple objectives and can quite often affect several departments in a company, knowing who’s in charge is vital to the success of your retrofit project.
If you’re wondering how many different departments and employees can be impacted by a lighting retrofit, here’s a quick glance at the objectives found in many retrofit jobs and the departments and people they affect:
- Maximizing the total dollars saved impacts the finance department directly.
- Minimizing the initial costs of the retrofit system involves the purchasing department.
- Improvement of the lighting quality directly impacts both employees and management.
- Maximizing the new system’s efficiency falls under the purview of engineering.
- Ensuring maintenance costs are lowered is of vital importance to operations.
- Maximizing the amount of energy saved often falls under utility.
When there’s no clear chain of command for the retrofit, things can become muddled very quickly, as purchasing tells the retrofit company that the least expensive lights are needed, management demands lighting that will keep productivity up and operations and engineering require the most efficient systems possible. Who’s in charge and how does the project move forward with so many different requirements?
Setting up a team for the project is often the best way to work within these very different and often conflicting demands. Successful retrofit projects are created by the intelligent exchange of information among all members of a project team which covers all the affected departments.Delays cost money, and a project team that can come to a consensus of what will work the best for everyone helps avoid those delays. To capitalize on opportunities as quickly as possible, you’ll need to be ready and able to make decisions and commitments as a team.
To set up a team for the project’s planning and implementation, select at least one person from each affected department. If the retrofit involves one department more than others, such as a retrofit for a production area, make sure that department is well represented on the team. Try to select individuals who are able to compromise and reach a consensus instead of those who tend to insist that their way is the only way to go or those who will not speak up in a group setting. People who are creative problem-solvers and able to think outside the box are also great assets to have on a project team as they’ll often come up with unique solutions that solve multiple issues at the same time. Put one person in charge of the team to head up the retrofit.
Now that you’ve had the opportunity to learn about setting up a project team, why not put your retrofit into action? Contact us today for more details.